2020-04 Learning Circle Insights

Learning Circles Channel

Structured vs Unstructured Mentoring Meetings

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3. A P R I L 2 0 2 0 https :// asiainstituteofmentoring . com Page 3 Boundaries s et at the beginning by establishing rules of engagement & aligning expectations , help build trust and confidentiality leading to a stronger mentor - mentee relations hip .

1. A P R I L 2 0 2 0 LEARNING CIRCLE INSIGHTS Structured vs Unstructured Mentoring Meetings Synopsis James Campbell - Grant and Chan Hock Lye facilitated the first virtual AIM Learning Circle on structured versus unstructured mentoring . The discussion was to understand what is considered a structured mentoring , share experiences on how a mentoring session is structured , how to ensure that there is still flexibility and flow of discussion from the mentee and what are the risk if the sessions where too structured or unstructured ? https :// asiainstituteofmentoring . com Page 1

4. A P R I L 2 0 2 0 How do we maintain flexibility? Mentoring sessions should be more like a conversation than work . In the conversation , mentor needs to practise active listening to listen to the unspoken . Each session can start with asking what the mentee wants to discuss before going to follow - up items from last session . It should allow mentee to talk about their current problem , with the questioning from the mentor , come up with applicable solutions . Flexibility also includes challenging the mentee out of his comfort zone with ‘ fierce ’ conversation . What are the risks? A model should not be applied rigidly , to the point that it ’ s restrictive to meeting the needs of the mentee . The structure should not be become the goal of the mentoring . It should not feel like ‘ work ’ to the extent that mentee loses motivation . While flexibility is necessary , accountability and boundaries should still be respected to achieve the purpose of the mentoring . conversation . Summary Structure is a way to start the mentoring engagement to help set goals and boundaries . However , any structure must be flexible to allow for adaptation to life . Upcoming Virtual Learning Circle Series 23rd April 6:00-7:00pm Real Play – Practice With Cases Registration is on a first come first serve basis. Details will be announced shortly via Instagram, Facebook, LinkedIn & AIM website. Thank you! https :// asiainstituteofmentoring . com Page 4

2. A P R I L 2 0 2 0 Key point & comments While we apply proven structures , like the GROW model ( which is also part of AIM Certified Professional Mentor program ), keeping the free flow of ideas from the mentee is important too . Following the discussion of the last learning circle on setting boundaries , the first few sessions of mentoring relationship is likely to more structured to set the objectives and the boundaries , as trust , confidence , are built , it will allow for less structured sessions to explore . Life happens , so we need to have flexibility to shift the objectives , to adapt to the circumstances . Again , this must be driven by the mentee to meet his / her needs . How can we structure mentoring sessions? Using a proven model , like GROW or SMART , helps in the initial stage to channel the discussion towards the desired outcome from the mentee . Mentor can help the mentee break down the goals to more granular levels , to achieve early wins and motivate actions towards final goals . Mentors and Mentee must take notes during the sessions , especially on the agreed follow - up action items . Structured mentoring is especially applicable in the imparting of skills . https :// asiainstituteofmentoring . com Page 2


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